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Everything you need to know about the simplified Bebat declaration

Are you putting batteries or battery-operated devices on the market in Belgium? If so, then by law you are also responsible for their collection and recycling when they are discarded. And you are required to file a declaration on this with the regional authorities. But there’s no need to worry! Rest assured: Bebat takes care of most of these obligations on your behalf, at least if you are a participant. In that case, all you need to do is report to Bebat how many (and which) batteries you have put on the market. And pay your contributions, of course. What is the Bebat declaration for, and how do you go about filing it? We explain in this blog post.


What is the Bebat declaration for?

How exactly does Bebat work? As a Bebat participant, you and over 3,200 other participants provide the financing for the system by which Bebat collects, picks up, sorts, transports and recycles used batteries and files the requisite reports with the authorities. In practical terms, you pay an annual flat-rate fee of €60 plus an environmental or administrative contribution for each battery that you put on the market. You can find out more about the contributions on the Bebat website.

How often do you file a Bebat declaration?

Do you put fewer than 10,000 batteries on market per year? In that case, you just have to file one annual Bebat declaration on the previous year. 

Do you put more than 10,000 batteries on market per year? In that case, it's best to let Bebat know so that together we can set up a monthly declaration.

The declaration for 2019 must be filed between 1 January 2020 and 28 February 2020. .

What happens to your declaration?

The environmental contribution you owe is based on your declaration. In addition, Bebat reports the total number of batteries declared by participants to the regional authorities, categorised by chemical family, whether they are sold separately or built-in, and weight. 

On that basis, the regions determine Bebat's collection targets. For Flanders, this is 45% of all portable batteries sold, as opposed to 50% in Brussels and Wallonia.

Worth knowing: Bebat and the people of Belgium have together exceeded these targets every year. In 2018, for example, the percentage reached 62%. Quite an achievement! If we want to exceed these targets once again, then it's absolutely essential that you file your declaration on time - and that it is accurate. 

How do you file your declaration?

Thanks to the myBatbase portal set up by Bebat, you can file your declaration online.

TIP:

Are you a Bebat participant but have not yet created a user profile on myBatbase? Find the email you received from participants@bebat.be with ‘Bebat: new myBatbase participant’s portal - log in’ in the subject line. In this email, you can click on the hyperlink ‘Click here to create your user profile’ and set up your username and password. Make sure you have your participant’s number to hand. You will find it on your Bebat invoice, for example.


Can’t find the email? In that case, send a message to participants@bebat.be and we’ll be happy to help.

 

Preparation: first collect all the information you need.

1. How do you work out the numbers that have to be entered in your declaration?

> For companies established in Belgium

  • If you sell entirely on the basis of invoices, then draw up your declaration based on your sales figures.
  • If you work only with cash register receipts or with a combination of cash register receipts and invoices, then the declaration has to be made on the basis of your purchasing figures.
  • Nothing to declare for the previous period? In that case, you still have to file a zero declaration. To do this, log in on myBatbase and click on ‘Declarations > File declaration > Complete declaration’. Indicate the declaration period concerned and click on ‘Submit’ below. The last step is to reply ‘YES’ to the question ‘Are you sure that you want to declare 0 batteries?’.

> For companies established outside Belgium

You make your declaration based on your sales figures. You declare the batteries that you sell to private individuals in Belgium via distance sales and to Belgian companies whose take-back obligation you have assumed.


Declaration based on sales figures

  • To be included in the declaration:
    - Batteries that you sell in Belgium and that you have purchased abroad from suppliers who are not affiliated to Bebat.

  • To be deducted from the declaration:
    - Batteries that you sell abroad but have purchased in Belgium.
    - Batteries that you sell abroad and that you have also purchased abroad from suppliers who are affiliated to Bebat.
    N.B.: this is only possible if you have confirmation from these foreign suppliers that they are indeed taking over the obligation to file a declaration from you. The list of participating companies can be consulted here.

  • Do not have to be declared:
    - Batteries that were sold and purchased in Belgium.
    - Batteries that were sold abroad and purchased abroad from companies that are not affiliated to Bebat.

Declaration based on purchasing figures

  • To be included in the declaration:
    - All batteries that you have purchased abroad from suppliers who are not affiliated to Bebat.
  • To be deducted from the declaration:
    - Batteries that you have purchased in Belgium but sold abroad.
    - Batteries that you have purchased from suppliers who are affiliated to Bebat and that you sell abroad.
    N.B.: this is only possible if you have confirmation from these foreign suppliers that they are indeed taking over the obligation to file a declaration from you. The list of participating companies can be consulted here.
  • Do not have to be declared:
    - Batteries that were sold and purchased in Belgium.
    - Batteries that were sold abroad and purchased abroad from companies that are not affiliated to Bebat.

2. Check first what type(s) of batteries are involved.

  • What is their chemical composition (zinc-carbon, alkaline, etc.)?
  • What is the weight per battery (in grams)?

Are you unable to find these details on the packaging or the batteries themselves? Then check with the supplier. Very often, product information will be available on their website.

Button cell batteries and vehicle starter batteries are easy to recognise. Rechargeable lithium batteries call for special attention. As various rates apply in this category, it is important that you enter them under the correct nomenclature number.  

3. Declaration by nomenclature number

As stated, the declaration must be drawn up by nomenclature number.

Once you have logged in and gone to the declaration screen, you will see the categories of batteries concerned and you can indicate those that apply to you. You can then click on the subcategories or chemical families of the batteries to find the nomenclature numbers.

The list of nomenclature numbers is divided into sections whose numbers begin with:

  • A: stands for batteries sold separately (excluding starter batteries)
  • B: stands for built-in/supplied batteries (excluding starter batteries)
  • SA: these are built-in (original equipment) starter batteries
  • SB: these are starter batteries sold separately (replacement market)

Important: for nomenclature numbers that do not apply to you, leave the figures at ‘0’.

A complete overview of the nomenclature numbers is available here.

Have you gathered all the information you need? Well then, you are ready to start your declaration.

Log in on myBatbase with your username, your participant number and the permanent password that you set up in your profile.

 



When filing your declaration, first select the categories of batteries that you will be declaring


Click on the categories of batteries that you will be declaring. The corresponding nomenclature numbers will appear. Next, enter the correct numbers per battery type.

N.B.: for certain nomenclature numbers you have to indicate the weight, as well as the number. If you have several batteries of the same type but of a differing weight, you need to include the same nomenclature number again in your declaration. The precise procedure is set out below:

  1. Copy the nomenclature number and click the 'Add nomenclature' button.
  2. Paste the number into the 'Nomenclature number' field of the search function.
  3. Click 'Search' and the number with the specifications will appear.
  4. Click 'Add' and the nomenclature number is added on your declaration screen.
  5. Repeat these steps for the various weights of batteries to be declared for that nomenclature number.

Are you having difficulties with your declaration?

Be sure to consult the FAQ on myBatbase. Or ask Bebat: we will be happy to help!


Is your company compliant?

Take the great battery test: check whether your company follows all the rules.


Take the test  

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