Everything you need to know about the simplified Bebat declaration
Are you putting batteries or battery-powered devices on the market in Belgium? If so, then by law you are also responsible for their collection and recycling. You are also required to file a declaration on this with the regional authorities. No need to worry about additional administrative hassle, however! Bebat takes care of most of those obligations on your behalf, at least if you are a participant. In that case, all you need to do is report to Bebat how many (and which) batteries you have put on the market. And pay your contributions, of course. In this blog post, we will tell you everything you ever wanted to know about the Bebat declaration.
What is the Bebat declaration for?
How exactly does Bebat work? As a participant in Bebat, you and over 2600 other participants provide the financing of the system by which Bebat collects, picks up, sorts, transports and recycles used batteries and files the requisite reports with the authorities. In addition, Bebat is raising awareness to maximise the battery collection. Specifically, you pay an annual fixed fee of € 60 plus an environmental or administrative contribution for each battery you put on the market.
How much do you contribute per battery?
This amount has changed since 1 January 2018. The contributions are now differentiated, for example for rechargeable lithium batteries with a weight of up to 20kg. These are the batteries used in smartphones, laptops, other rechargeable devices, etc. On the Bebat website you can read more about the contributions.
Do you put fewer than 10,000 batteries on the market per year? In that case, you just have to file an annual Bebat declaration. A single declaration for the previous year.
However, once you start putting more batteries on the market, it is advisable to notify Bebat and start filing monthly declarations.
The declaration for 2018 must be filed at the latest on 28 February 2019. Therefore we will now take a closer look at this aspect.
What happens to your declaration?
The contributions you owe is based on your declaration. In addition, Bebat reports the total number of batteries declared by participants to the regional authorities, categorised by chemical family, weight, and whether it is sold individually or built-in.
On that basis, the regions determine Bebat's collection targets. For Flanders, this is 45% of all portable batteries, in Brussels and Wallonia 50%.
Worth noting: Bebat and the Belgian population has together exceeded those targets each year. In 2017, for example, the percentage stood at 61%. Quite an achievement! If we all wish to exceed the targets once again, then it's essential that you file your declaration on time.
How do you file your declaration?
Thanks to the myBatbase portal set up by Bebat, you can file your declaration online.
TIP: Are you a Bebat participant but have not yet created a user profile on myBatbase? You can read here about how to do so.
1. Preparation: first collect all the information you need.
Please note: You only need to declare the batteries that you purchased abroad from a company that is not a Bebat participant and that you put on the market in Belgium.
! Batteries purchased in Belgium but sold abroad must be deducted from the total number of batteries. Foreign participants are required to file an annual declaration based on their sale of batteries to Belgian customers. These customers may be companies whose take-back obligation is taken over or they may be private individuals in the case of distance sales.
How do you get the figures?
- If you sell entirely on the basis of invoices, then draw up your declaration based on your sales figures.
- If you work only with cash register receipts, or a combination of invoices and cash receipts, then base your calculations on your purchases.
Check first what type(s) of batteries are involved.
- Is it a button cell?
- What is their chemical composition (zinc-carbon, alkaline, lithium-ion, etc.)?
- What is the weight per battery (in grams)?
Are you unable to find these details on the packaging or the batteries themselves? Then check with your supplier. Very often, product information will be available on their website.
Button cell batteries and car batteries are easy to recognize. Rechargeable lithium batteries receive special treatment. That category has seen the most extensive changes as regards contributions, and it is important that you enter these under the correct nomenclature number.
2. As mentioned, the declaration must be drawn up by nomenclature number.
The list of nomenclature numbers is divided into sections identified by a letter:
- A stands for batteries sold separately or individually.
- B stands for built-in batteries or batteries sold with a device.
- SA are automotive (starter) batteries – original equipment
- SB are automotive (starter) batteries – replacement
An overview of the nomenclature numbers is available here.
Have you gathered all the information you need? In that case you are ready to start your declaration.
3. Log in on MyBatbase
Log in on myBatbase with your username, your participant number and the permanent password that you set up in your profile.
4. Your declaration
‘‘When filing your declaration, first select the categories of batteries that you will be declaring
Click on the categories of batteries that you will be declaring. The corresponding nomenclature numbers will appear. There is no need to add nomenclature numbers. Next, enter the correct numbers per battery type.
For certain nomenclature numbers, you will also have to indicate the weight. If you have several batteries of a differing weight, you need to include the same nomenclature number again in your declaration. You can read here about how to do so:
- Copy the nomenclature number and click the 'Add nomenclature' button.
- Paste the number into the 'Nomenclature number' field of the search function.
- Click 'Search' and the number with the specifications will appear.
- Click 'Add' and the nomenclature number is added on your declaration screen. Repeat these steps for the various weights of batteries to be reported for that nomenclature number.
Are you having difficulties with your declaration? Don't hesitate to ask Bebat, we will be happy to help!